The records system built for the volunteer firehouse.
Incidents, personnel, training, apparatus, pre-plans, ICS forms, and live mutual aid — one modern platform, priced for the departments that run on grit and grant money.
Built by the fire service, for the fire service. Your data stays yours. Works on any phone, tablet, or the firehouse computer.
Volunteer departments deserve better than paper and a pile of spreadsheets.
The big-city RMS platforms cost more than your whole apparatus budget and take a full-time admin to run. So most volunteer and combination departments limp along on paper reports, a roster spreadsheet, another for training hours, and a shoebox of truck checks. Leatherhead replaces all of it.
Today
- Incident reports on paper, re-typed for the state
- Roster, certs, and LOSAP hours in scattered spreadsheets
- Truck checks on a clipboard nobody can find
- Pre-plans in a binder on the rig
- Mutual-aid runs tracked from memory
With Leatherhead
- One incident record, export-ready for NFIRS / NERIS
- Roster, certifications, and LOSAP points in one place
- Truck & equipment checks from any phone
- Mapped pre-plans and hydrants, always current
- Live mutual-aid box alarms shared across departments
Everything a department tracks — finally in one place.
Ten jobs that used to need ten tools. Every module works together and works on any device.
Incident Reporting
Structured fire & EMS incident records, export-ready for state NFIRS / NERIS submission.
NFIRS · NERISPersonnel & Roster
Members, ranks, contact info, and certifications — searchable, filterable, and current.
CertificationsTraining & LOSAP
Log drills and training hours, track certifications, and total LOSAP points per member.
LOSAP pointsApparatus & Equipment
Rig profiles, compartment inventories, and truck checks you complete right from the bay.
Truck checksHydrants & Pre-Plans
Mapped hydrants and building pre-plans with hazards, shutoffs, and FDC — on the map, on the rig.
MappedICS / NIMS Forms
Fillable NIMS Incident Command forms — ICS 201, 213, 214 and the full library — for incidents and drills.
ICS 201–215TV / Kiosk Run Board
A firehouse display board — annual call tallies, member runs, and mutual-aid totals on the wall TV.
Wall displayScheduling & SOPs
Optional duty roster and a home for your SOPs & SOGs — turn on only what your department needs.
ConfigurableLive Mutual Aid
MABAS box-alarm cards, one-click activation, and a live board shared across responding departments.
MABAS · liveRun a box alarm across departments — live, from every console.
Build a MABAS box card once — which apparatus, from which departments, at each alarm level. Pull the box in one tap and every mutual-aid partner sees the same incident update in real time. Each department works its own units; escalate an alarm and the next departments roll automatically. No other records platform built for volunteer departments does this.
Made for the departments the big platforms forgot.
Volunteer departments
All the records you're required to keep, none of the enterprise overhead or enterprise price tag.
Combination departments
Paid and volunteer staff on one roster, with scheduling you can switch on when you need it.
Mutual-aid divisions
Neighboring departments that run boxes together — and want to see one live board when they do.
Up and running in an afternoon.
Request access
Tell us your department and what you use today. We set up your own private, secure space.
Load your firehouse
Add your roster, apparatus, and hydrants — or we'll help you import them. Turn on only the modules you need.
Hand out logins
Your members sign in from any phone and get to work. No app store, no IT department required.
Be one of our founding departments.
Tell us a little about your department and we'll reach out to get you started. No cost to join the early group — records-only pilots, no patient health information required.
Modern software, firehouse tradition.
We're building Leatherhead alongside the departments that use it. Come help shape it — and get in at the ground floor.
Request early access Built by the fire service, for the fire service.